​DEAR  EXHIBITORS :    
Please note that this page will be regularly updated to include all the latest information relating to the Expo.
Listed here will be all the information you need to refer to about the 2022 DAL Expo event.
This green box will be where we highlight any action we need you to take relating to you exhibiting at the event.

EXHIBITOR ACTION REQUIRED : as at 1MAY2022 

• EXHIBITOR TERMS & CONDITIONS - Please read & complete/submit  - see link below.
• PUBLIC LIABILITY STATEMENT $20m - Please upload by 1SEPT via the link below
  

INVOICE & TERMS & CONDITIONS 
On booking your booth with the Expo office, an invoice was emailed to the address you registered with.
We require a confirmation that you have read and agree to the Terms & Conditions of the event -
**** please read the event T&C's in the link below this and check the I AGREE box to submit this document - prior to paying your invoice.    Please ensure you have paid your invoice by 14 days of the booking date, as unpaid bookings after this date are auto released back for open sale on the Expo Floor plan.   If this occurs, you can call the Expo office to book another booth.  

*Read & Accept Terms and conditions here

(!) PUBLIC LIABILITY certificate - Upload below by 1 September 2022.   
You need to provide us with a current Certificate of Public Liability in the amount of not less than $20 million covering both Bump in day and Expo days - this is : Thursday 27 October to Saturday 29 October inclusive  - to ensure your eligibility to access the Adelaide Showgrounds venue.     Please upload this document via the "Upload File" box below.   ​
Please ensure this is done, as we are unable to permit you to Exhibit at this venue unless we have received a certificate as per exactly the above specifications. 

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IMPORTANT DATES

Bump-In Day

Thursday 27 October 2022
Jubilee Pavilion
Parking in Car Park 1
12.30 - 2pm Vehicle Display Exhibitors ONLY
2 - 5: Other Exhibitors and Performers
walk through via Plaza Gate
Finish by 5 pm strictly​

DOWNLOAD PARKING AND PAVILION MAP

Networking Breakfast

Friday 28 October 2021
Ridley Centre,
Adelaide Showground
​7.00 am arrival for 7.15 am to 9.30 am

Ticket/s are included with all Exhibitor packages - additional may be purchased

More information regarding this event will be posted here shortly.
 2022 networking breakfast info TBA 
​

Expo Days

Friday 28 & Saturday 29 October 2021
Jubilee Pavilion
​Public Hours 10am to 4 pm

​BUMP OUT - SAT 29OCT -
​4.00 pm to 5 pm
​ 
BUMP OUT (For Exhibitors with Vehicle Displays) 5 pm to 5.30 pm 

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BUMP-IN DAY - Thursday 27 October 2022

Click here for Vehicle Access Route to Jubilee  Pavilion and Exhibitor Parking Map 

12.30 pm - 2.00 pm: Vehicle Display Exhibitors Only
Enter Car Park #1  and drive up to the 1J gate to report to the Traffic Warden - who will direct you to the Exhibitors entrance. 
Each vehicle is to be marshalled into the Jubilee Pavilion - 1 at a time -  by the Expo Traffic Wardens.
*Other Exhibitors will not be permitted to enter the pavilion during this time.
Drip trays must be placed under vehicles.

2 pm - 5 pm:   Other Exhibitors and Performers 
Exhibitors and performers may bump in between these times only. 
(Strictly 5 pm finish - Please note that setup may not take place on the day of the event.)

The SA Road Traffic Code applies within the Adelaide Showground. Beware of blind corners. Vehicles must give way to all pedestrians and animals. All forklift operators must be licensed. The speed limit for the Adelaide Showground is 10 km/h unless otherwise signposted. The speed limit inside buildings is 8 km/h. Vehicles moving around patrons should be guided by a person and using hazard lights while moving.

(!) Please note that Hi-Viz vests must be worn at all times during set-up/bump-in day. Please ensure that make plans to purchase this item for each staff member to wear on site during bump-in/out.     This item is readily available from Officeworks for under $10.   
 It is important to note your staff will only be permitted to enter the Pavilion to set-up/bump-in  if they are wearing a  hi-viz vest. 

Trolleys :   There will be a few flatbed trolleys made available by Adelaide Showgrounds for the Bump In / out period.  

BUMP-IN DAY - Check-In
​Please enter Car Park 1 off Rose Terrace and walk through the  1J gate to the Jubilee Plaza (closest to Bump In entrance).  You will see straight ahead the entrance on the NE corner of the pavilion - it is marked X on this map.

• Check in at the Exhibitors Registration Desk on arrival - to collect your Exhibitor Pack which will include :  car park passes, Exhibitor passes, Exhibitor listing & Expo floor plan map, Pavilion information + Wifi code.   If you have any queries pls ask the Expo staff, we are here to assist you.
• Adelaide Expo Hire will be available to attend to any last minute requests for display or furniture needs.

CLICK ON THE ABOVE MAP TO DOWNLOAD A COPY

EXHIBITOR CAR PARK PASSES
​On Thursday 27Oct Bump-In Day - Enter the Adelaide Showground car park #1 ( this is the closest car parking to Bump in Gate 1J )  you will receive a ticket at the boom gate.

• At Bump In you will receive your Exhibitor Pack which will include your free car park pass/es.
• You can use these  free pass/es to exit the car park and not be charged from Bump In day.
• From Bump In Day - you can exit the car park with the free car park pass.
• Please keep this ticket for all 3 days. Do not lose your 3 day car park pass, as no replacement will be given.
• **The person who Bumps In collects the Exhibitor pack which contains ALL the Car park passes - please make arrangements to ensure this person distributes the car park pass/es to all staff attending the expo.
• No additional passes will be able to be given out - Regular parking rates apply for those without car park passes.

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EXPO DAY 1 - Friday 28 October 2022
(Exhibitors park in Car park 1 - the same car park as Bump-In day - see link above)
9.30 am:          The West main entrance door of Jubilee Pavilion - opens to Exhibitors
10 am  :            Doors open to Public
10.15am - 10.45am : Expo stage - Opening of Expo and Welcome to Country - by Robert Taylor.
11am- 3 pm:    Schedule to be confirmed for each activity zone 
3pm - 4pm :   Quiet time within Expo pavilion - Stage presentation tba 
4 pm:                Door Closes to Public

STAFFED STALLS AND STATIC DISPLAYS ARE TO REMAIN IN PLACE FOR THE ENTIRE LENGTH OF THE EVENT

EXPO DAY2 - Saturday 29 October 2022
(Exhibitors park in the same car park as Bump-In day - see link above)
9.30am - Main entrance (west) doors of Jubilee Pavilion - opens to Exhibitors
10 am:    Doors open to Public
10am- 3 pm:    Schedules for each zone (click on zones for schedules):   
3.00 - 3.40pm:   Quiet time within Expo pavilion - Stage presentation tba ​
3.40 pm - Closing Ceremony
4 pm: - Door Closes to Public

BUMP-OUT :   Saturday 29 October 2022  (immediately after Expo finishes)
4 pm - 5 pm: All Exhibitors pack up and exit pavilion by 5pm.   All except Vehicle Display Exhibitors 
5 pm - 5.30 pm: Vehicle Display Exhibitors will be scheduled by the Expo Traffic Warden and escorted from the Jubilee Pavilion.

(!) Please note that it is important that Hi-Viz vests are worn at all times during bump-out. Please ensure that you bring your own hi-viz vest with you. It is important to note that it is not permitted to bump-out without a hi-viz vest. ​

All sites must be left clean and tidy. All hired equipment is to be left on site. Exhibitors will be invoiced for any items missing from what has been included in booth booking.    Stalls are to be disassembled and packed up no earlier than 4 pm. Failure to do so will incur a cost of 25% of the price of your exhibitor package.
Please note : Any goods, brochures, display left behind on booths will be returned to Exhibitors by Courier - charges invoiced & payable within 7 days.

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WiFi ACCESS
Internet access is available for all Exhibitors with the use of a password. Instructions on access will be available in the Exhibitor Kit provided on Bump-In day. Please note that Internet Access is strictly for email or browsing, and is not suitable for streaming or downloading. 

(!) ADELAIDE SHOWGROUND ONLINE SAFETY INDUCTION
(required) In the interests of safety, Adelaide Showground has an online induction to be undertaken by all staff and contractors involved in the Move in or Move out of an event. Please ensure that all your volunteers, contractors and staff members who will be at the event complete the Adelaide Showground Online Induction before they arrive on site.

Link to the Adelaide Showground Safety Induction

Please note that you MUST carry your Adelaide Showground Induction Certificate with you (printed or electronic version) at all times when working at the venue - this is a requirement stipulated by Adelaide Showgrounds.

FLOOR PLAN : the Expo floor plan detailing Exhibitor information will be uploaded in August,  this will allow the public to view the event and visitors to plan their time at the Expo.    The following floor plan is live showing the booths that are available/booked and how the Jubilee Pavilion is intended to be prepared for the Expo

Click here for the Floor plan 

Click here for Exhibitor Listing (pdf) - will be added Sept22.

WHAT WILL MY BOOTH LOOK LIKE ? 
Below illustrates 4 variations of booths - Standard single / Premium Single / Premium Double (2 sides open) & Premium double (3 sides open - end of aisle).   PLEASE CLICK ON THE IMAGES FOR A CLOSER LOOK.    
If you would like to upgrade your Standard booth to Premium - please call the Expo Office on : 8168-8776.

ADDITIONAL FURNITURE / BRANDING
Furniture is included in every booth booking - as follows : 

• Standard booth :   trestle table / tablecloth & 2 chairs  (to add lights +$150 and electricity +$100 if required) 
• Premium booth (double) :   1 trestle table (2), + tablecloth (2) + Spotlight (2) + double power point (2)

are included in your booking (unless you have made separate arrangements directly with our events team.
If you wish to order additional furniture, e.g. chairs, lounges, poster boards etc, or if you are interested in branding options, you may contact Kim Sluggett from Adelaide Expo Hire at  08 8350 2321 or by email 

EXHIBITOR DISPLAYS & ADVERTISING AT THE EXPO
Exhibitor display / advertising material is to be contained to the floor/wall area of the booth that has been purchased. 
If you need any assistance preparing your booth with display for the Expo - Adelaide Expo Hire are the contractor that are building the Exhibitor booths/preparing the Expo  - they are able to assist you to suggest options to build/add to your display to provide your business with the best exposure at the Expo.    Please contact Kym Sluggett on : 83502300      Please click on the images below to go to the Adelaide Expo Hire page for the event, where you are able to view some display options/more information.   

ADDITIONAL ADVERTISING AT THE EXPO
There are other locations within the Jubilee Pavilion that have been assigned to offer improved advertising / brand exposure for your business - please contact the Expo office on : 8168 8776 to find out more information and pricing.   

​ALARM SYSTEM 
The Adelaide Showground has a 2-alarm system, which is as follows:
1st alarm sounds: BEEP BEEP: This is a stand-by alarm.  Do not evacuate the room but be prepared if evacuation becomes necessary.
2nd alarm sound: WHOOP WHOOP: This is the evacuation alarm, which is followed by a PA message.  This message will tell you what level of evacuation is occurring, for example: a room, floor or the whole building.  Please use the nearest exit and do not use the lifts in the event of a fire.
If we do need to evacuate, all exits are clearly marked with exit written in green. Showground staff will direct you to a Safe Assembly Area.

​GENERAL INFORMATION FOR FOOD AND DRINK SAMPLES  
The Adelaide Showground has nominated supply agreements in place that apply to all events held within the Showground and sale of food and beverages is not permitted.
Exhibitors are allowed to provide samples of food and beverage under certain conditions. If you intend to offer free samples (e.g. chocolates etc) they need to abide by Adelaide Showground policy. You may find more information in this document which also includes a form that needs to be sent straight to the venue (instructions included), in order to let the Adelaide Showground venue know your intentions.
​You may refer especially to "2. Sampling of Food & Beverage Items". Exhibitors must obtain permission from the Adelaide Showground even if the sample is not their core product.

DELIVERY LABEL  
You may use this label to deliver items to your stall on Bump-In Day.

GENERAL ​POLICIES AND PROCEDURES
The Venue’s policies apply. Please see this document for more information.
The following policies and procedures apply in addition to the Venue’s policies and Procedures and are to be strictly adhered to on both days:

Electrical Service
The installation of all power is to be carried out by venue appointed electricians/staff ONLY. One fitting only is permitted on any one power point and double adaptors are expressly prohibited. Power boards with no more than 4 outlets can only be used with the express approval of the electrical coordinator and must be fitted with overload protection. Bar (resistance) heaters are strictly prohibited.

Testing and Tagging
All portable equipment, appliances and electrical leads used at the Expo MUST be tested and tagged in accordance with the Workplace Health and Safety Regulations and Australian Standard 3760-2001. Any electrical equipment found to be untagged MUST be tested and tagged prior to the Expo opening or removed from the venue as directed by venue management.

Stand Set Up
Exhibitors display/advertising material is to be contained to the booth area purchased.  No advertising materials may be placed anywhere else within the Pavilion.     No drilling, fixing, fastening or making any structural changes to the venue is permitted unless specific written approval has been given by the venue to do so. Should approval be given, it will be on the understanding that all changes will be restored to their original state at the Exhibitor’s cost at the end of the event. No tape, glue or fixing equipment of any kind is to be used on any walls. Approved Velcro items may be used on exhibition booths.

Banners, Displays & Demonstrations
Exhibitors must display banners/equipment, and undertake demonstrations, only within the confines of their allocated booth area and must not infringe upon public walkways or elsewhere within the Expo pavilion (inside or out).   Please ensure that banners are erected appropriately with sufficient support and are not positioned in an area where they could potentially be knocked over causing injury to the public or staff.    

Cleaning and Rubbish Removal
Exhibitors are required to ensure that their stalls remain tidy throughout the move-in and duration of the Expo. Boxes or cartons (whether full or empty) should be stored away from the public and must not pose a trip hazard for public or staff. The removal of all stand rubbish is the responsibility of the Exhibitor and bins will be located throughout the venue space. If a stand requires cleaning or rubbish removal once the stand is vacated, a cleaning charge may be incurred.

Prohibited Items
To maximise safety of exhibitors and visitors to the Expo, the following items are strictly prohibited from display, sale or ‘give-aways’:

• Any fireworks, pyrotechnic items, explosive devices or novelties, sparklers or novelty items containing gunpowder or chlorates (with the exception of toy pistol caps);
• Any “exploding” type product or device;
• “Silly String” (or similar aerated “foam” products), water pistols or “supporters horns”;
• Laser pointers of any description;
• Pressure sensitive adhesive stickers of any description;
• No product to be sold or given away in glass bottles.

Alcohol Policy
The bringing and consuming of alcoholic beverages on site is strictly forbidden.

Smoking Policy
Smoking is prohibited inside any building or pavilion and is only allowed in areas designated by the Venue.

Disability Access  : 
All areas of the venue are accessible by flat level access and where required, ramps and lifts. Wheelchair-friendly toilets are located throughout the showgrounds.

Disability Vehicle : Drop off/pick up area :   Please download a copy of the Event Map HERE.
The West car park - directly opposite Jubilee Pavilion entrance - has been allocated as a drop off/pick up point for Disability vehicles, to locate the position within the Adelaide Showgrounds please refer to the Disability sign on the Expo Map.   To ensure we provide an efficient facility for all  visitors - an Adelaide Showgrounds Traffic Warden will manage this area over the Expo to ensure that ONLY Disability Access vehicles use this area for drop offs/pick ups .   Note :   ALL DAY PARKING WILL NOT BE PERMITTED IN THIS ZONE - vehicles may drop off then proceed to park in adjoining Car Park 2 until pick up time.   
Please advise your visitors to :   

• Drivers are to access this area via Rose Terrace Car Park P2 - and proceed straight ahead to the entrance of the West Car park. 
• Report to the Traffic Warden at the entrance to West car park who will instruct the driver where to locate their vehicle.
• After drop off, all vehicles are to proceed to the Exit of this area and park their vehicle in Car Park P2 until returning to the area at just before the designated pick up time. 
• Driver co-operation is appreciated to ensure that the maximum number of visitors can access this area.

​Health and Safety
Accident prevention is strongly emphasised. The reporting of hazardous conditions is essential and all Exhibitors must ensure that they are operating in a safe environment – for the safety of themselves and the general public.
Exhibitors are reminded of their obligations under the Work Health and Safety Act to ensure the safety of all persons. THE EXPO VENUE IS A WORKPLACE under the terms of the Act.

Motor Vehicle Displays
When displaying motor vehicles, drip trays must be placed underneath the vehicle and petrol tanks must be 80% full.
Please refer to Bump In / Out instructions above for times / process for accessing the Jubilee Pavilion.

Employers / Exhibitors
​Employers/Exhibitors are required to ensure the health and safety of everyone at the workplace. This means:

• Making the workplace safe for its staff so far as reasonably practicable;
• Ensuring the safe use, handling, storage or transport of equipment or substances;
• Providing sufficient information, instruction, training and supervision;
• Ensuring healthy and safe systems of work are in place;
• Ensuring operators of complex or potentially dangerous equipment or processes are appropriately trained and, where necessary, properly certificated; and
• Ensuring non-employees – visitors and members of the public – are not exposed to health and safety risks of workplace activities or processes.

Safety
Exhibitors are required to ensure safe and unobstructed access is provided to the following areas:

• All Emergency Exits;
• Fire Equipment Stations;
• Escape Stairs;
• Defined walkways or passages.

Emergency Evacuation
​Emergency evacuation procedures are located on the walls of the Pavilion. Exhibitors should familiarise themselves with these procedures and ensure that all staff / volunteers are aware of evacuation routes and meeting points.

Fire Precautions
Fire points (reels, hydrants, etc.) must not be covered and must not be used for other than their intended purpose. Use of fire hoses will activate the fire alarm and heavy charges which apply for false alarms will be passed on to those responsible.

Incident Reporting
Exhibitors must notify the Event Manager immediately if an accident occurs which has resulted in:

• The injury, illness or death of any person or animal;
• The damage, destruction or loss of property;
• An incident that could have resulted in the consequences listed in the above 2 points (near miss).

Hazard Reporting
Exhibitors must notify the Venue Management Office immediately of any hazards detected. Hazards are any situation that could result in:

• Injury
• Accident
• Death

Slip Hazards
Common slip hazards are:

• A slippery floor surface;
• Fluid on a floor, such as rain walked inside the exhibition space;
• Spills and contaminants;
• Sudden changes in floor surfaces, (e.g. carpet to polished timber floor boards;)
• A downward slope in the floor, such as a ramp;
• The wrong type of footwear.

 All Exhibitors must be aware of slip hazards around them. If you have spilled a liquid, this is to be cleaned up straight away and ensure someone stays with the spillage to avoid others from falling. If you are concerned with any slip hazards around you, please report these to the Event Organisers or Venue Management for immediate action.

Trip Hazards
Please ensure that the walkway in front of your stand is clear at all times and that the sides and rear of your stand is clear of trip hazards for your staff or volunteers. Trip hazards could include:

• Unused or empty cartons or boxes;
• Staff or volunteer coats or bags;
• Spare stock or give-aways;
• Electrical cables.

Electrical Cables should be taped to the ground to avoid becoming a trip hazard.

First Aid
Exhibitors are advised to keep a basic first aid kit available for minor injuries.   St Johns Ambulance staff will be available at the Expo to attend to any medical incidents.  

Work At Height
Working at height is anything that requires you to use a ladder or other aid to achieve an action (e.g. putting up a display). A stepladder or other suitable work platform is required to conduct work at height.

• When using a stepladder it is advised not to stand on the top rung.

• A chair is not designed to be a safe work platform and the use of chairs for this purpose is prohibited.
• Working at height which extends beyond the use of a step ladder (e.g. ladders, fork lift and scaffold) must be risk assessed and requires the express permission of the Event Organisers and Venue Management.

ALL PERSONNEL MUST OBEY THE DIRECTIVES OF THE WORKPLACE HEALTH AND SAFETY OFFICERS AND EXHIBITION MANAGEMENT.

exhibitors bump in brief sheet - to BE ADDED

Once again, thank you for being part of the Disability, Ageing and Lifestyle Expo 2022 ...